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Download Change Order
This is the current EVCA Change Order 6/17/07
EVCA Change Order Please Download the file at the bottom of the page and fill it out.
SECTION ONE - Change Request Procedure
(EVCA Executive Board Approval: 6/28/2004)
(EVCA Executive Board Revised: 2/2007)
The Declaration of Evergreen Village Condominium Association, Peters Township, PA,
documents the responsibilities of the Executive Board. Residents may request the Executive
Board to consider variations and exceptions to the Rules and Regulations contained in the
Declaration as well as Rules and Regulations contained herein through the process described
below.
Changes to the physical design that were established by the developer and maintained by the
Evergreen Village Homeowner Association are called variations. All other changes are
considered exceptions to the Rules and Regulations. Any variation or exception must meet
the following criteria:
The change must be beneficial in its application.
The change cannot effect the appearance of the villa such that there is the potential
for a reduction in economic value.
There is an absence of negative impact on the rights of another Unit owner and on
the rights of the community.
There is no future economic implication for the Homeowners' Association that might
include maintenance costs or liabilities.
The resident must have the sub-contractor performing the work provide an insurance
certificate naming Evergreen Village Homeowners' Association as an insured party.
There are no health or safety issues for residents, guests, or the public.
There are no violations of local, state, or federal law.
The change preserves the spirit, intent, and purpose of the Evergreen Village
Homeowners' Association.
Residents should understand that variations will not be common but will be granted for good
reason. The process for requesting the change is as follows:
1. The Unit owner shall complete a Change Request Form and the necessary
documentation, forward the package to the Secretary or the Change Notice Request
Coordinator, who will assign a serial number to be used to follow the request through
the Association system. They will forward the request to the appropriate Committee
Chairman for review by the Committee.. The documentation will include as applicable:
Plans consisting of specifications that detail the nature, kind, shape, dimensions,
materials, and location of the requested change.
Demonstration that such a change will not adversely affect any neighboring Unit
or Common Areas along with a discussion of the benefits of the requested
change.
2. The Committee will forward the Request Package to the Executive Board after the
Committee review. The Board will review the request at it's next meeting.
3. The requesting Unit owner will provide copies of the Request package to all other Unit
owners who might reasonably be affected by the requested alteration.
4. The applicant and affected Unit owners and any other resident may attend the
Committee review meeting.
5. The Committee will review the Request Package and may inspect the property to
determine if the requested change is in the best interests of the Evergreen Village
community. Other Association Committees may be asked to join in the review process.
The reviewing committee may ask the applicant to change or revise the request.
6. The reviewing Committee will make a recommendation for approval or rejection to the
Evergreen Village Executive Board.
7. The reviewing Committee has the right to continue any review in subsequent meetings
until all facts have been gathered. However, the review process will be deliberate so as
to give the applicant a timely decision.
8. After an Executive Board review, the Board will either approve, approve with
contingencies, or reject the requested change. The decision will be communicated in
writing to the applicant. If the decision is not favorable, the applicant can request a
hearing before the Executive Board at the next meeting. This hearing will be open to
the applicant and any other interested resident.
(EVCA Executive Board Approval: 6/28/2004)
Request for Change
Serial Number ________________
1. ______________________________________________ ____________________
Name of Owner Requesting Change Phone Number
2. _____________________________________________________________________
Mailing Address of Owner
3. ______________________________ ______________________________________
Unit Requesting Change Change (structure, landscape, rules, etc.)
4. On an attached sheet of paper, please explain in general the change that is being requested. A
sketch would also be helpful to show the location and approximate dimensions of the change. If
landscaping is involved, a description and layout of the plantings will be needed. Describe all
materials that will be used.
5. Explain in detail on the attached sheet the existing structure, landscaping, or rule that will be
affected by the change. For example, describe any changes in appearance of the unit that will be
visible from Village Green Drive or Evergreen Drive.
6. ________________________________ __________________________________
Date Work is to Begin Date Work is to be Completed
7. On an attached sheet of paper, please describe the effect of the change on your immediate
neighbors and other residents of Evergreen Village. The Change Criteria in the Change Request
Procedure must be addressed. Evidence of agreement from affected residents will help with the
Committee review.
8. A detailed drawing is required. The drawing may be the same as that discussed in Item 4 above
if it clearly shows the existing and changed situation. Dimensions are required and photographs
will be helpful.
__________________________________________________ __________________
Signatures of Owners Date
Please note that the Executive Board will assign this request to a Committee of residents for
review. A meeting will be held and a site visit should be expected. The Executive Board will
make the final decision based upon the Committee review.
Review Date: ___________ Decision: _______________ Decision Date: ___________
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Form
(EVCA Executive Board Approval: 6/28/2004)
Request for Change
Serial Number ________________
1. ______________________________________________ ____________________
Name of Owner Requesting Change Phone Number
2. _____________________________________________________________________
Mailing Address of Owner
3. ______________________________ ______________________________________
Unit Requesting Change Change (structure, landscape, rules, etc.)
4. On an attached sheet of paper, please explain in general the change that is being requested. A sketch would also be helpful to show the location and approximate dimensions of the change. If landscaping is involved, a description and layout of the plantings will be needed. Describe all materials that will be used.
5. Explain in detail on the attached sheet the existing structure, landscaping, or rule that will be affected by the change. For example, describe any changes in appearance of the unit that will be visible from Village Green Drive or Evergreen Drive.
6. ________________________________ __________________________________ Date Work is to Begin Date Work is to be Completed
7. On an attached sheet of paper, please describe the effect of the change on your immediate neighbors and other residents of Evergreen Village. The Change Criteria in the Change Request Procedure must be addressed. Evidence of agreement from affected residents will help with the Committee review.
8. A detailed drawing is required. The drawing may be the same as that discussed in Item 4 above if it clearly shows the existing and changed situation. Dimensions are required and photographs will be helpful.
__________________________________________________ __________________
Signatures of Owners Date
Please note that the Executive Board will assign this request to a Committee of residents for review. A meeting will be held and a site visit should be expected. The Executive Board will make the final decision based upon the Committee review.
Review Date: ___________ Decision: _______________ Decision Date: ___________
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